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Emergency Control Organisation

An Emergency Control Organisation (ECO) is a structured organisation of persons to organise and supervise the safe movement of occupants of a building or a group of buildings in an emergency.

At The Australian National University, the ECO can consist of the following roles:

  • Building Chief Warden
  • Deputy Building Chief Warden
  • Communications Officer
  • Building Floor Wardens
  • Building Wardens
  • Safety Officers
  • First Aid Officers
  • (Security after hours will act as Building Chief Wardens).

Hierarchy and identification

The control of emergencies will be greatly assisted if key personnel can be quickly identified by staff, students, visitors and officers of all emergency services.

Wearers Title   Vest or helmet colour   Image
Building Chief Warden or Deputy  White White Vests
Floor Warden / Area Warden Yellow Yellow Vests
Warden Red Red Vests
Communication Officer White White Vests
First Aid Officer Green Green Vests

Members by area

CBE Building 26C:

Chief Warden: Linda Parker

Deputy Warden: Stephen Sault

Floor Warden: Janet Bradly

Wardens:

Pat Boling Fei Huang Andrew Hughes Jenni Bettman
Thomas Lowe Patty Penm Angela McDonald Michelle Salmona
Hannah Wang  Yuguang Fan Erin Cox Gaurav Khemka
Matthew Auhl Philip Drummond Ian McDermid Emma Shultz
Juliana Ng  Abhinav Mehta Louise Lu Lilly Zhang

First Aid Officers:

Lorna Monaghan Aaron Bruhn Raymond Liu
 Gary Buttriss Anna Pickering Julie Fitzgibbon

Copland Building:

Chief Warden: Gail McNamara

Deputy Warden: Erica Anand

Deputy Warden: Julia Woodruff

Wardens:

Sanghyeok Lee  Joshua Chan Vinh Lu Lin Cui

Crisp Building:

Chief Warden: Gail McNamara

Deputy Warden: Erica Anand

Deputy Warden: Julia Woodruff

Wardens:

Drew Treasure Marina Naumoska Sen Xue
Amir Rahmani Tue Gorgens  

First Aid Officer: Marina Naumoska

Moran Building:

Chief Warden: Gail McNamara

Deputy Warden: Erica Anand

Deputy Warden: Julia Woodruff

Warden: Ed Russell

Hanna Neumann Building:

Chief Warden: Gail McNamara

Deputy Warden: Erica Anand

Deputy Warden: Julia Woodruff

Wardens:

Antoinette Bosman Damara Lockhart Jutta Besold
Louise Lu Xinning Xiao  

First Aid Officer: Erica Anand

Pap Moran Building:

Chief Warden: Gail McNamara

Deputy Warden: Erica Anand

Deputy Warden: Julia Woodruff

Wardens: Janet Lee and Colleen Hayes

Arndt Building:

Chief Warden: Susanna Pietrzak

Deputy Warden: Karissa Carkeet

Wardens:

Juergen Meinecke Maria Racionero  Cagri Kumru Luis Uzeda-Garcia

First Aid Officers: Susanna Pietrzak and Finola Wijnberg

Health and Safety representatives: Linda Parker and Drew Treasure (Deputy)

Additional Members:

Mandy Gordon – Chief Warden, John Dedman Building
Martin Heskins – Chief Warden, Hayden Allen and Copland Buildings

Roles and duties

Responsibilities, authorities and duties

The Emergency Control Organisation (ECO) has been established to deal with all emergency incidents that may affect the safety and wellbeing of staff, students and members of the public on campus. The specific roles for each position are detailed in this section.

Members of the ECO are required to control crowds and implement an appropriate response provided the ECO emergency response procedures are followed.

Responsibilities of the Emergency Control Organisation

The Emergency Control Organisation is comprised of several members (as listed above, depending upon the size of facility) drawn from the occupants of the building. The responsibilities of the ECO during an emergency are to:

  • Conduct an orderly evacuation of the building’s occupants, including members of the public who may be in the building at the time, to a safe place of assembly
  • Assist the Emergency Services
  • Operate portable fire fighting equipment if trained to do so as long as it is safe to do so.

IT SHOULD BE CLEARLY UNDERSTOOD THAT THE PRIMARY DUTY OF WARDENS IS NOT TO COMBAT EMERGENCIES BUT TO ENSURE, AS FAR AS PRACTICABLE, THE SAFETY OF STAFF, STUDENTS & MEMBERS OF THE PUBLIC AND THEIR ORDERLY EVACUATION FROM THE BUILDING.

 The primary roles and duties of ECO members are listed below:

Pre-Emergency

a)      Building Chief Warden

  • Maintain a current register of ECO members;
  • Replace ECO members when a position becomes vacant;
  • Organise regular exercises;
  • Ensure the emergency response procedures are kept up to date;
  • Attend meetings of the EPC, as appropriate; and
  • Ensure personal ECO identification is available.

b)      Communications Officer

  • Ensure personal proficiency in operation of the facility communications equipment;
  • Maintain records and logbooks and make them available for emergency response;
  • Ensure that ECO members are proficient in use of the facility communications equipment; and
  • Attend training and emergency exercises, as required by the EPC.

c)       Floor/area warden:

  • Confirm sufficient wardens for area of responsibility;
  • Coordinate the completion of Personnel Emergency evacuation Plan (PEEP) documentation for person with disability;
  • Report on deficiencies of emergency equipment;
  • Ensure that wardens have communicated the emergency response procedures to all occupants within their nominated areas;
  • Ensure that occupants are aware of the identity of their wardens;
  • Coordinate safety practices (e.g., clear egress paths, access to first-attack equipment and disposal of rubbish) by wardens throughout their area of responsibility; and
  • Attend training and emergency exercises, as required by the EPC.

d)      Wardens:

  • Ensure that all occupants are aware of the emergency response procedures;
  • Carry out safety practices (e.g., clear egress paths, access to first-attack Equipment and disposal of rubbish);
  • Ensure personal ECO identification is available; and
  • Attend training and emergency exercises, as required by the EPC.

e)      Emergency response team  ERT (if applicable):

  • Attend regular training;
  • Practise use of specialized equipment (e.g. SCBA);
  • Maintain specialised equipment as per manufacturers’ specifications;
  • Ensure that personal protective equipment is maintained and available;
  • Ensure personal ERT identification is available;
  • Pre-emergency planning; and
  • Attend training and emergency exercises, as required by the EPC.

Emergency

In case of Emergency ensure ANU Security 52249 has been called by building chief warden or relevant authorized person.         

The actions to be undertaken by the ECO in the event of an emergency shall include, but not be limited to, the following:

(a)    Building Chief warden:  On becoming aware of an emergency, the chief warden shall take the following actions:

  • Respond and take control, as appropriate;
  • Ascertain the nature of the emergency and implement appropriate action;
  • Ensure that the appropriate Emergency Service has been notified;
  • Ensure that floor or area wardens are advised of the situation, as appropriate;
  • If necessary, after evaluation of the situation and using all of the information and resources available, initiate an action plan in accordance with the emergency response procedures and control entry to the affected areas;
  • Brief the Emergency Services personnel upon arrival on type, scope and location of the emergency and the status of the evacuation and, thereafter, act on the senior officer’s instructions; and
  • Any other actions as considered to be necessary or as directed by Emergency Services.

(b)    Deputy Building Chief Warden:  The deputy building chief warden shall assume the responsibilities normally carried out by the building chief warden if the building chief warden is unavailable, and otherwise assist as required.

(c)     Communications officer:  The communications officer, on becoming aware of the emergency, shall take the following actions:

  • Ascertain the nature and location of the emergency;
  • Confirm that the appropriate Emergency Service has been notified;
  • Notify appropriate ECO members;
  • Transmit instructions and information;
  • Record a log of the events that occurred during the emergency; and
  • Act as directed by the chief warden.

(d)    Floor/area wardens:  On hearing an alarm or on becoming aware of an emergency, the floor or area wardens shall take the following actions:

  • Implement the emergency response procedures for their floor or area;
  • Ensure that the appropriate Emergency Service has been notified;
  • Direct wardens to check the floor or area for any abnormal situation;
  • Commence evacuation if the circumstances on their floor or area;
  • Communicate with the chief warden by whatever means available and act on instructions;
  • Advise the chief warden as soon as possible of the circumstances and action taken
  • Assist occupants with special needs;
  • Co-opt persons as required to assist a warden during an emergency; and
  • Confirm that the activities of wardens have been completed and report this to the chief warden or a senior officer of the attending Emergency Services if the Chief Warden is not contactable.

(e)    Emergency response team: Members of the emergency response team shall carry out activities as set out in the emergency response procedures and the following:

  • Respond to the emergency as directed by the chief warden;
  • Communicate the status of the situation with the chief warden; and
  • Hand over to and brief Emergency Services on arrival.

Post-Emergency

The actions to be undertaken by the ECO after an emergency should include, but not be limited to, the following:

a)      Building Chief warden:

  • When the emergency incident is rendered safe or the Emergency Service returns control, notify the ECO members to have occupants return to their facility, as appropriate;
  • Organize a debrief with ECO members and, where appropriate, with any attending Emergency Service;
  • Compile a report for the EPC, management, ANU fire safety and OHS; and
  • Lodge a University incident report via HORUS.

b)      Communications officer:

  • Collate records of events during the emergency for the debrief; and
  • Ensure they are secured for future reference.

c)        Floor/area wardens:

  • Report of the actions taken during the emergency for the debrief.

d)      Emergency response team:

  • Clean and service used specialised equipment; and
  • Replace specialized equipment as necessary.

NOTE: The re-entry and post emergency actions should be done in collaboration with the facility owners, managers, occupiers and employers.

Resources required by members of the ECO Team

  1. Helmet, caps, hats, vest or Tabards with wearers identification
  2. Floor plan of building identifying the following features:
    • Location of exits;
    • Location of fire fighting equipment;
    • Location of Warden Intercommunication Phones (WIP);
    • Location of Fire Panel (FIP);
    • Location of Emergency Warning and Intercommunication Panel (EWIS); and
    • Evacuation assembly areas.
  3. Key  to open the OWS / EWS / EWIS panel if installed

Updated:   30 April 2018 / Responsible Officer:  Dean, Business & Economics / Page Contact:  College Web Team