CBE Procedures For Externally Funded Grants & Consultancies

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All externally funded grants and consultancies undertaken at the ANU College of Business and Economics must adhere to the procedures outlined below in order to ensure adherence to ANU policy.

A comprehensive handbook detailing Procedures for the Administration of Grant and Consultancy Applications is also provided by the ANU Research Office and can be accessed at: http://www.anu.edu.au/ro/info/handbook/administrator/administering.php

1.  Application stage 

The CBE Research Services Office and the Business Office can provide assistance to researchers in their preparation of funding applications as follows:

ANU Budgeting Template and Instructions 

[there is a tick box in  RO-AP1 for  ‘budget /costing template’ to be attached.  The Business Office can provide advice and assistance towards completion of this]

http://www.anu.edu.au/finance/manual/300/costtemplates/Budgeting_Template.xls

2.  Submission stage

The RO-AP1 (Authority to apply) form must be completed before the application/tender can be forwarded to the funding body.   ALL applications for external funding require Head of School support and the support of the Dean, CBE.

The Researcher

- Complete appropriate sections of RO-AP1 form

- Forward application + RO-AP1 form to your Head of School to sign

- Forward signed RO-AP1 form with a copy of your application to the CBE Research Services Office

CBE Research Services Office

- Check application (if appropriate)

- Obtain sign-off from the Business Office and the Dean

- Enter the application onto the ANU database and file

3.  Receipt of grant/consultancy

The funding body sends notification of success and a contract to the researcher at which point, the researcher will either accept the contract or, if appropriate, have the CBE Research Services Office seek legal advice on possible modifications.  The RO-AC1 (Authority to accept external funds) form must be completed before the application/tender can be processed and accounts set up.   ALL acceptances of external funding must be signed off by the Head of School, the Business Office, and the Dean, CBE.

The Researcher

- Complete appropriate sections of RO-AC1 form

- Forward contract/agreement + RO-AC1 form to your Head of School to sign

- Forward signed RO-AC1 form + contract/agreement to the CBE Research Services Office

Research Services Office

- Obtain sign-off from the Business Office and the Dean

- Enter the application onto the ANU database and file

- Forward copy of contract + RO-AC1 form to Finance for appropriate accounts to be set up and invoices sent where appropriate.

4.  Management of the grant/consultancy

Depending on the nature and scope of the project, the following issues may be relevant to note:

Human Ethics Clearance

Ethical clearance is required for all research that involves human participants, such as use of questionnaires or interviews.  Instructions for lodging a human research ethics application and the application form can be found at: http://www.cbe.anu.edu.au/research/resources/ethicsappinst.asp

Appointment of staff

The researcher is to liaise with the Business Office in the first instance.

Project variations

Funding bodies vary in their treatment of variations.  Many will have procedures built into their contract/agreement.  For advice on requesting and submission of variations please contact the CBE Research Services Office. 

Reporting and milestones

This is something which will vary depending on the funding body however advice and queries regarding reporting can be directed to the CBE Research Services Office in the first instance.

Completion of project
Completion of reporting requirements as designated by the funding body.  Advice can be sought from the CBE Research Services Office and financial reports can be sought from the Business Office.